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bot languages
Solutions · Universities and colleges
Relieve your admissions office workload during the admissions campaign
The bot answers applicants and parents 24/7 based on your institution's admission rules and official orders. Every answer cites the document clause it was taken from.
- 24/7
- responses, including weekends
- 2 languages
- Ukrainian and English for international students
- 4 hrs
- of your secretary's time to launch
What happens in July
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70%
Repetitive questions
Deadlines, documents, scores, dormitories. The exact same questions hundreds of times a day.
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×5
Peak season surge
In July, the workload multiplies, while the admissions committee headcount remains the same as in March.
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18:00
After-hours inquiries
Applicants and parents write in the evenings and on weekends — but only get a response on Monday.
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2–3
Channels simultaneously
Website, Telegram, phone, sometimes Instagram. Answers diverge across channels.
Questions the bot resolves on its own
| Question | Source of answer |
|---|---|
| What are the application deadlines this year? | Source of answer Admission rules, Section 4 |
| What NMT subjects are required for this major? | Source of answer Admission rules, Appendix 2 |
| How many state-funded spots are available? | Source of answer Admission rules, Appendix 3 |
| What documents must be attached to the application? | Source of answer Admission rules, Section 6 |
| Is dormitory accommodation available and how much does it cost? | Source of answer Dormitory placement order |
| Tuition fee for contract-based study | Source of answer Order on the cost of educational services |
The bot does not resolve issues regarding specific personal files, appeals, or disputed scores — it creates a request and forwards it to the executive secretary along with all the context.
Procurement
We work via Prozorro and know your procedure
We do not publish the price on this page: it depends on document volume and your procurement regulations. We prepare an estimate for your specific procedure.
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01
Request and audit
You specify your procurement procedure. We review the document volume for the knowledge base and the communication channels.
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02
Document package
Commercial proposal, technical specifications, cost estimate, certificates, and draft contract — in your template, within 2 business days.
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03
Procedure
Publication in Prozorro under CPV codes, bidding, and contract signing. We handle inquiries from the tender committee.
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04
Implementation
Knowledge base, text approval with the secretary, pilot on a portion of traffic, launch. Milestone acceptance certificates.
What the tender committee needs
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DK 021:2015 codes
72200000-7 — software development services. 72260000-5 — software-related services.
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Documents from us
Commercial proposal, technical specifications, cost estimate, certificates, and draft contract — in your template.
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Payment
Bank transfer, upon milestone completion, with acceptance certificates. We work with public funds and grant funding.
Case studies in education
All case studiesWhat institutions ask
Can this be procured through Prozorro?
Yes. We prepare a commercial proposal, technical specifications, and a cost calculation for your procedure — below-threshold or open tenders. We have experience working with budget funds and grant financing.
Who is responsible if the bot gives incorrect information about admissions?
The bot answers only based on uploaded documents and shows the clause from which the answer was taken. Before launch, the texts are reviewed by your executive secretary — until then, the bot is not released publicly.
How much time will it take our secretary?
About 4 hours: provide admission rules, orders, and common questions, then proofread the bot's answers before launch.
Can it be launched only for a season?
Yes. The bot runs year-round, but the load can be planned for the campaign: before July, we update the knowledge base for the new admissions.
Where is applicant data stored?
The bot does not collect personal data. Chat logs are stored on your server or on ours in the EU, with access restricted to your administrator.